PPM Solution Health Check / System Review
Why Do You Need A PPM Solution Health Check?
Your organization has been running with a PPM Solution for some time now, but as they say, change happens. Processes change, people change, requirements change. Possibly the original champions of your PPM Solution system are no longer around. Or possibly reorganization has left your PPM Solution without a sponsor. You are still using the tool, but you know you could be doing some things better. And you suspect the tool could do a lot more for you, but you don’t know what you don’t know…
The good news is, you are not alone. Even better news is that things probably are not as bad as you think. With our PPM Solution Health Check, Winmill will assess your current use of the tool. We typically identify several quick wins that will provide high value to your organization, with minimal investment. We also create a long-term roadmap for the implementation of increasingly powerful functionality, and as appropriate, the onboarding of additional departments throughout your organization.
How It Works
Our PPM Solution Health Check is a 3-day engagement. We spend the first two days onsite with you and your team. After getting a demonstration of your PPM Solution implementation, we move immediately into road-mapping and whiteboard sessions. We speak to anyone and everyone with a stake in Project and Portfolio Management. We start with your PMO, if you have one. We speak with your project managers, representative timesheet users, your infrastructure team, and your PPM Solution administrator(s). We speak with the business leaders of departments using the tool (i.e. your IT Director), and ideally with business leaders who aren’t yet using the tool but would be well served by doing so.
We collect and document as much information as humanly possible. Then we retreat to our offices for a third and final day, where we compile our findings and prepare our final deliverables.
What You Get
Our PPM Solution Health Check is a high-level analysis that will improve the ROI on your PPM Solution implementation, both short-term and long-term. The Health Check includes:
- Interviews with your PPM Solution stakeholders to assess their requirements, and their perception of the PPM Solution implementation.
- An evaluation of your implementation, with a focus on its ability to meet the requirements of the organization.
- An executive summary of where your PPM Solution implementation currently stands, along with a summary of suggestions and the desired end-state.
- A high level analysis of PPM Solution usage by functional area (Timekeeping, Demand Management, Project Management, Resource Management, Financial Management, Portfolio Management). We will outline current usage, identify pain points, and describe quick-fixes that can be implemented immediately.
- A phased roadmap illustrating the most efficient path to implementing the functionality that will best support your organization, based on the outputs of our deep dive discussions.